e-HR documents — a TapHR module
Electronic HR document management: employment contracts, orders and requests are created from templates, signed with a digital signature (EDS) and stored in an electronic archive.
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From template to archive in four steps — no printing, scanning or couriers
The document is built from a template, employee data fills in automatically
The document follows a route: HR, manager, director
The employee signs from a computer or phone in a minute
The signed document goes to a searchable archive with full history
01
Pick a template, and the contract or order fills in with data from the employee profile. No copying old files, no typos in the details.
02
Employees file leave and business trip requests themselves, and each document follows an approval route — every participant gets notified.
03
All signed documents live in one archive with search and filters. HR sees where a document is stuck and gets deadline reminders.
Standard HR documents already come as templates, and you can add any documents of your own.
| Task | TapHR e-HR | Paper workflow |
|---|---|---|
| Creating documents | Templates that auto-fill employee data | Manual copying and editing |
| Signing | EDS from a computer or phone | Print, sign, scan |
| Approval | Approval route with notifications | Documents travel from office to office |
| Employee requests | Leave and business trips online | Paper forms |
| Acknowledgment | Employees acknowledge in one click | Paper sign-off sheets |
| Retention | Searchable electronic archive | Folders and cabinets |
| Deadline control | Reminders about deadlines and signatures | Spreadsheets and HR’s memory |
e-HR documentsElectronic employment contracts and going paperless: digital signatures, ESUTD and a step-by-step planHow to sign an employment contract with a digital signature, why signing is not the same as reporting to ESUTD, and in what order to move HR documents online without chaos.
Time trackingEmployee timesheets: how to fill them in and keep them error-freeWhat to record in a timesheet, which codes to use, how to count hours on 2/2 shifts and summarised working time — and how to stop building timesheets by hand in Excel.
OnboardingNew employee onboarding plan: what to do before day one, on the first day and through the end of probationFive onboarding stages, who owns what, and a ready-made checklist by role that you can copy and adapt to any position.
